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Testing and assessment

By assignment we mean any work done largely at home or in a students’ own time. This may range from formal assignments to projects, field studies and practical work.

It is the policy of Education Queensland that if an assignment is set, the teacher must assign some class time towards completion of the assignment, and also monitor the progress of the assignment. This provides protection for the teacher and the school in the event of parent or system criticism of the assignment process. Education Queensland views assignments as both a learning tool and a student performance measurement instrument. 

Late assignments must be either handed to the class teacher (and signed in) or submitted to the School Office, and a receipt (detailing teacher, subject, year level, date and time) will be issued. A duplicate of this receipt will be provided by the School Office to the teacher. 

Assignments which contribute to exit or progress assessment must satisfy the following criteria:

  1. They must be the students’ own work.
  2. They must be completed and presented by the due date, unless there are exceptional circumstances, which are covered by the following provisions: 
    1. An extension of time may be granted by the Head of Department prior to the due date if, in his or her opinion, sufficient reason exists. Such extension will be for a maximum of 72 hours OR at the discretion of the Head of Department. Students have a right of appeal to a Deputy Principal on such matters. A major factor of consideration in any appeal will be the date when the assignment was set and its proximity to the date the assignment is due. 
    2. In the event of extended absence due to illness up to and including the due date, the student may produce a medical certificate or a parent may speak personally with a Deputy Principal or Head of Department to discuss the relevant circumstances, and a revised due date will be established. 
    3. In the event of absence due to illness or special circumstances, e.g. bereavement on the due date, the student may produce a medical certificate, or the student may send the assignment to school with a friend or relative (delivered to and receipted by the School Office), or a parent may contact a Deputy Principal or Head of Department on the date to explain the circumstances. If none of these options is possible, a letter from the parent must be attached to the assignment explaining the circumstances. The assignment is to be handed in to the relevant teacher on the day the student returns to school. 
  3. Completed assignments which are handed in by, or on the due date, are to be:
    • marked and commented upon
    • credited towards completion of the course
    • credited towards the students’ level of achievement for the course. 
  4. Unless covered by the circumstances outlined in 2(a), 2(b), 2(c) - students who fail to submit assignments on the due date are to be treated as follows: 
    1. The student is to be given a sheet of paper by the teacher in the relevant subject lesson. The student is to be directed to put their name, form class, subject and assignment topic on the sheet. The student is to be given the lesson time to write whatever is known about the topic on the sheet. If the student has any rough notes or drafts on the topic these may be referred to and/or attached to the sheet of paper.  The sheet (assignment) is to be submitted at the end of the lesson. This piece of work is to be assessed in the usual way against the assignment criteria.
    2. If a student states that the assignment is completed but left at home, the student is to be informed that the assignment may be submitted up to 4.00pm at the School Office, or if this is not possible, the student will have to phone his/her parent and arrange for a parent to speak with a Deputy Principal or Head of Department. The assignment is then to be submitted to a Deputy Principal or Head of Department before 9:00am the next day.  If this procedure is followed, the submitted assignment is to replace the sheet of paper for assessment purposes.
    3. If no assignment is forthcoming, the sheet of paper submitted on the due date will be deemed to be the item for assessment and treated in the usual way:
      1. marked and commented upon
      2. credited towards completion of the course
      3. credited towards the student’s level of achievement for the course.
    4. This performance measure must be annotated ‘SP’ on the teachers’ mark book.
    5. If the student is absent on the due date with no valid reason or no extension, the teacher may credit work submitted as draft.  The student on return must follow (c) above.

In-Class Tests and End of Semester Examinations

If a student is absent (with or without a valid reason) from a scheduled in-class test or end of semester examination, the procedures below will apply.

For both of these categories, it is the decision of the Head of Department if a “late paper” is to be the same paper, or an equivalent paper, that a student will be required to complete. 

In-Class Tests

By “in-class tests”, we mean any work done in a scheduled lesson or lessons at school. These may take an oral, written, practical or performance mode.

    1. For written tasks, at the next lesson after the scheduled date, the student is to complete the required assessment task on that day as directed by the teacher.
    2. For oral, practical or performance tasks, the students will:
      1. For an individual task:
      2. At the next lesson after the scheduled date, the teacher will request the student to present the task during the lesson or to suit the requirements of the class and/or teacher’s timetable. Where necessary a suitable audience may need to be organised by the student and/or teacher.
      3. For a group task:
      4. Depending on the duration of absence of the student after the scheduled date and at the discretion of the Head of Department, the student may be requested to complete an alternative assessment task if reforming the original group is impractical.
    3. The performance measure must be annotated ‘Late Paper’ in the teacher’s mark book.

End of Semester Examinations

By “end of semester examinations”, we mean any test scheduled during the formal end of semester examination periods held in June and November / December.

    1. The class teacher has a responsibility to notify the relevant Head of Department of the names of students who have not completed end of semester examination tasks. The Head of Department is to liaise with the Deputy Principal on such matters.
    2. At the next free session, it is the responsibility of the student to report to the Deputy Principal in charge of examinations. A written statement signed by a parent/guardian, or a medical certificate that explains why the student has been absent from the scheduled assessment task, must be provided by the student. A time will then be negotiated to complete the paper.
    3. If a student fails to report to the Deputy Principal, the class teacher, Head of Department or Deputy Principal will contact a parent and arrange a time as soon as possible to complete the assessment task.
    4. If a student is absent for a practical exam, the Deputy Principal will liaise with the Head of Department as to the possibility of an alternative examination session. If no session is possible, an alternative assessment task will be set by the Head of Department.
    5. The performance measure must be annotated ‘Late Paper’ in the teachers’ mark book. 

If, in the opinion of the Principal it is considered necessary, students may be required to complete alternative or additional assessment items, so that they may be deemed as having completed the course requirements, and thus, awarded a level of achievement.