Online Services Consent Management
With 21st Century learning and blended learning environments, many online services (websites and apps) are now embedded into our school curriculum, across a range of subject areas. The Online Services Consent Form is specifically designed to request parent/carer permissions for student use of specific third-party online services. “Third-party online services" refers to websites and apps not directly owned or managed by the Department of Education (DoE). In the interest of safety, Deception Bay SHS and the DoE have performed rigorous reviews and implemented policies and procedures to minimise the risk of using these applications.
The Online Services Consent Form provides parents/carers with the opportunity to decide which online services they consent their student to using. It also provides the necessary information to understand:
The Online Services Consent Form provides schools with the required parent/carer consent to create student accounts for online learning services, in accordance with each service's terms of use and privacy policy.
We encourage all parents/carers to read the information below to better understand the form. Should consent not be given, that student will not be able to engage with those online services, which may alter their course of learning in a subject/s.
Why is consent required?
The requirement for obtaining consent to use or disclose students' personal information is prescribed under Section 426(4)(b) of the Education (General Provisions) Act 2006 (Qld) (the Act). Consent is required from the individual, or in the case of a minor, consent is required from the parent/carer to use and disclose personal information. Personal information is any information which could reasonably be used to identify an individual. Examples include name; date of birth; and image, video, audio recording.
In addition, some online services specify in their Terms of Use that parent consent must be obtained for specific users (e.g., users under 18) prior to use of the services and/or account registration. The department cannot advise schools to contravene the Terms of Use for a particular service, so obtaining consent, is in most cases either a legislative requirement or mandated by the services themselves.
The Online Service Consent Form allows schools to obtain valid consent for the use, disclosure, and/or publication of students' personal information and for students' use of online services.
Completing the Online Services Consent Form
The Online Services Consent Form email
The digital consent form is emailed to parents/carers who reside with the student, sent by our school IT Team. The digital consent form only needs to be completed by one parent/carer.
In some cases email clients my consider the Online Services Consent Form email (generated by Survey Manager) to be junk or spam mail. If you do not receive the email you may have to check your junk/spam folders for the email. Should you not be able to locate the email for your student's Online Services Consent Form, please email itsupport@deceptionbayshs.eq.edu.au and our school's IT Team can email it to you again.
Why is the consent form digital? DoE encourages all state schools to use this method when gaining parent/carer consent for online services. The digitised form also provides schools with operational benefits, such as the bulk-management of student accounts.
Online Services and Student Information
For each online service listed on the Form, you will be required to indicate your choice to give consent or not give consent for the student information to be disclosed to the online service, in accordance with the approved purpose and time frame. When making decisions to provide consent, it is important to take note of the student information required for each online service. Please see below for some examples of student information.
Examples of Student Information
Personal Information:
School-based Information (generally, non-identifying attributes*):
*In cases where registration and/or use requires a combination of school-based information (non-identifying) and personal information, or a combination of school-based information, the school-based information may become identifiable.